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BDFRMS accounting department provides accounting services, financial and managerial information to the Director of Royal Medical Services, HQ, Ministries as well as to all RMS departments and staff. The Accounts department records all budgetary information as well as accounts payable and receivables, inventory, payroll, fixed assets and all other financial elements for better reporting. The department's accountants review the records of each department to determine the hospital's financial position and any changes required to run the organization cost-effectively.
The main mission includes better control over the Cash Payments according to the cash liquidity, better control over the purchases according to the available budget, better control over the Expenditures according to the priority, management of commitments and its problems of delaying, physical checking of all financial sources and warehouses, Internal Auditing of the Revenue, Cash and Credit transactions.
BDFRMS accounting department having two major responsibilities, FIRST is dealing with the Government Budgetary activities and the SECOND is internal financial dealings. The department is responsible for a large number of administrative functions within the organization. Though considered "back office" activities, these functions are essential to the proper operation of an organization.
Accounts Department is responsible for preparing the Running Budget of the departments within the Organization. It also prepares financial statements, maintaining the general ledger, paying bills, billing customers, payroll, cost accounting, financial analysis, and more.
Accounting department is a dedicated team of specialists who manage the finances of BDFRMS. Ensuring full transparency in its financial transactions, while also providing specialized, centralized support to other teams and managers. Quality financial management can help ensure the ongoing healthy healthcare services.
Expenditure Section
Expenditure Section or the accounts payable section of accounts department maintains the budgetary chapters for the payment and monitoring the budget commitment from each budget chapter. It receives the audited LPO’s, original invoices from the Inventory section and posting to the payment portal of Military Head Quarters. The staff collects supplier invoices, GRV’s and sending to HQ for scheduling the payments. After payment, the department produces expenditure reports according to each chapter.
Inventory and Auditing Section
Inventory and auditing division receives invoices and GRV (Good received vouchers) from the vendors for initial auditing. If all the documents were matching with the order placed and supplied quantity with its relevant original documents it will be forwarded to the Expenditure section for payment process. Inventory department records goods and services that it receives and the payments it owes, such as inventory from a supplier or other service expenses. The department audits each invoices and its related LPO’s and records each accounts payable as a liability.
Payroll Section
Payroll is a critical function of the accounting department which make sure all the employees are paid accurately and timely liaise with HR section in Headquarters. A specialized HR Section under Accounts Department collects extra time worked information from Doctors, as well as pay rate information from the human resources department. It calculates the hours and other deductions from employee pay, issues net pay amounts to employees and reports to HQ HR Department for monthly payments. Also this section reconciling the advance payments prior to the employment, other adjustments from the employee benefits.
Revenue Section
Revenue section manages all the internal financial deals within BDFRMS. It collects, records all internal revenues and expenditures. Accountants play a key role in finance department such as the payment to the practicing Doctors and technicians as well as to the supportive staff as per their assigned portions agreed by the LPP committee. The results of their work ensure compliance, and provide the groundwork for greater employee satisfaction.
Financial statements: A reporting group within the department creates adjusting journal entries to bring the BDFRMS’s initial financial results into compliance with the applicable accounting framework, writes footnotes to accompany the financial statements, and releases financials following the end of each reporting period. Bookkeepers provide the day-to-day efforts needed to record and assess basic accounting data to the computer system. They typically do not take any strategic role in the department, but responsible to produce relevant information to the auditors.
Private Practice Section
All the financial matters related to Limited Private is dealt with Finance Department including Billing and invoicing. All the financial protocols related to LPP is administering from this section liaise with LPP committee. A group of cashiers and insurance coordinators generates bills related to the treatment given to the patients either they are treated on Cash basis or Insurance basis. Cashiers collects the exact fee from the patients’ treatment and submitting those cash to the Cashier Supervisor for timely deposit and the Insurance coordinators transforms the billing information to the invoicing section for timely billing to the insurance companies.
Companies and Health Insurance Section
BDFRMS having patient treatment contract with all major insurance companies within the Kingdom and from GCC countries. This part of accounting department is responsible for keeping track of insurance approvals, billing, treatment charges, invoices and overdue invoice payments from insurance companies. They uses a variety of methods to extract payment from them, including dunning letters, phone calls, and attorney letters for the reconciliation of the company accounts.